A Simple and Convenient Way to Manage Your Organisation’s Funds
Managing an organisation’s finances involves more than simply collecting money and paying expenses. Keeping accurate income and expense records, tracking outstanding payments from members, issuing receipts, reminding members about dues, and preparing financial reports can all require considerable time and attention.
Fund Sahayi is a mobile application designed to make these everyday fund management activities simpler, more organised, and easier to handle.
It is suitable for a wide range of organisations and community groups that collect funds from members at regular intervals or whenever needed, and use those funds to meet their organisational expenses.
These include residents’ associations, clubs, charitable organisations, cultural groups, expatriate associations, small committees, family groups, and committees associated with churches, temples, mosques, madrasas, and other community institutions.
Fund Sahayi is not limited to organisations in Kerala. Malayali communities around the world can also use the app. You can select the appropriate operating currency based on the country in which your organisation operates.
How to Use Fund Sahayi
1. Set Up Your Organisation Profile
When you start using Fund Sahayi, the first step is to enter your organisation’s details.
You can add your organisation’s name, address, contact information, logo, and other relevant details in the Organisation Profile. These details can then be used in the reports and documents generated by the app.
2. Add Members
Next, add the details of your organisation’s members to Fund Sahayi.
Member information can be maintained in an organised manner, making it easier to review collections, outstanding dues, and financial records associated with individual members.
3. Record Fund Collections
Fund Sahayi allows you to record different types of collections from members, including monthly contributions, donations, and special funds.
Whenever a payment is received from a member, you can record the transaction and generate a receipt when required.
Receipts can be viewed as PDF documents, saved for future reference, and shared with others. You can also send them directly through WhatsApp.
4. Track Outstanding Dues
One of the most important responsibilities in managing an organisation’s finances is identifying the amounts that are still due from members.
Fund Sahayi provides reports that help you check who has paid, who still owes money, and what amounts remain outstanding. This reduces the need to calculate each member’s payment status manually.
5. Send Payment Reminders with UPI Details
Fund Sahayi also helps you remind members about outstanding payments.
You can send WhatsApp reminder messages containing relevant payment details. The messages can include a QR code that members can use with supported UPI payment applications, such as Google Pay, to make their payments conveniently.
This makes it easier for members to access the payment information they need and settle their dues.
6. Record Expenses
Accurate expense recording is just as important as collecting funds.
With Fund Sahayi, you can record organisational expenses under different categories. Each entry can include the date, expense category, description, amount, and other relevant details.
These records help you maintain a clearer picture of your organisation’s income and expenditure.
7. Generate Detailed Financial Reports
One of Fund Sahayi’s key features is its range of financial reports.
Depending on your requirements, you can access reports such as:
- Collection Report
- Outstanding Dues Report
- Member-based Reports
- Member Ledger
- Expense Report
- Monthly Summary
Reports can be generated as PDF documents, saved for future use, printed, or shared through supported applications.
Whether you are presenting accounts at a committee meeting or preparing for an annual financial review, Fund Sahayi helps you organise the relevant information more conveniently.
8. Support for Malayalam
Fund Sahayi is designed to be useful for organisations that work primarily in Malayalam.
When organisation names, member names, and other relevant details are entered in Malayalam, they can also be displayed correctly in reports and PDF documents.
This makes the app particularly convenient for Malayalam-speaking communities that need to maintain and present their financial records in their preferred language.
9. Backup and Restore
Your organisation’s financial records are valuable, and keeping a backup is an important part of managing them responsibly.
Fund Sahayi provides backup and restore facilities so that you can create a backup of your data and restore it when needed.
This can be particularly useful when changing phones or when you need to recover your records from a previously created backup.
10. Understand Your Finances at a Glance
The Fund Sahayi dashboard provides a convenient overview of your organisation’s financial position.
You can review summaries of important financial information, including collections and expenses, directly from the dashboard. When you need more detailed information, you can open the relevant reports.
This helps you stay informed about your organisation’s finances without having to examine every transaction individually.
Who Can Benefit from Fund Sahayi?
Fund Sahayi can be useful for small and medium-sized organisations and community groups that have members, collect contributions or other funds, and spend money on organisational activities.
Examples include:
- Residents’ associations
- Clubs and cultural organisations
- Expatriate Malayali associations
- Charitable organisations
- Family and community groups
- Church, temple, mosque, and madrasa committees
- Other local committees and social organisations
The main goal of Fund Sahayi is to make everyday fund management possible directly from a mobile phone, without the complexity of large accounting software systems.
Conclusion
From maintaining member information to recording collections, issuing receipts, tracking outstanding dues, recording expenses, preparing reports, managing PDF documents, and creating backups, Fund Sahayi brings together many of the essential tools needed for an organisation’s day-to-day fund management.
It helps organisations maintain their records in a more organised and convenient way, while making important financial information easier to review and share.
Fund Sahayi — A Simple Assistant for Your Community’s Fund Management.
Private, local records
Member and financial records—including collections, dues and expenses—are stored locally on the device where Fund Sahayi is installed. These records are not uploaded to the Fund Sahayi server.
Protect your device and any backup files you create. Registration or licensing communication, if applicable, is separate from the storage of member and financial records.
When an administrator sends a reminder or shares a receipt through WhatsApp, information in that message or file is transmitted through a third-party service and handled under WhatsApp’s own privacy terms.
Read the Privacy Policy